Administrative Assistant

The Administrative Assistant is a focal point in the office ensuring support to specific business-related activities and handling with general secretarial duties as well.

• Provide administrative support to the VP & General Manager, Europe and office staff, assisting with a wide range of duties included but not limited to email and correspondence, expense reports, accounting records, travel arrangements, scheduling and meeting coordination, time and attendance management;
• Support the HR Team in checking the sign on documentation of seafarers. He/ She gets in contact with the hiring agents to facilitate the embarkation of the newly hired seafarers, providing support to returning staff as well;
• Support to the Managers of ships with the training of seafarers, sending reports about the evolution of the development paths;
• Manage the contacts with the Cruise Lines for the daily activities: relationships with the customer service office, request of boarding passes.
• Ability to follow through on tasks, meeting deadlines;
• Ability to handle multiple tasks and requests from the several departments;
• Strong sense of urgency.

Requirements:

• Bachelors Degree or High School Diploma;
• Minimum 1-2 years of experience as Administrative Assistant or similar positions;
• Fluent knowledge of English – written and spoken;
• Good knowledge of at least one of the following languages is a plus: Spanish, Russian or Romanian;
• Proficiency in Microsoft Outlook, Microsoft Word, Excel and PowerPoint;

What we offer:

• Replacement for maternity leave